Therapeutic Alternatives, Inc.

  • Payroll Specialist

    Posted Date 3 weeks ago(4/4/2018 8:46 AM)
    Job ID
    Regular Full-Time
    1st Shift
    USD $9.00/Hr.
    USD $10.00/Hr.
  • Overview

    Process employee payroll and all related liabilities and reports. 




    1. Collect and enter employee information and work data into agency accounting system. This includes entry of basic employee information (address, employment payroll date) as well as agency data required to accurately process an account for payroll expenses (workers compensation, codes/rates, unemployment taxation rates, etc.)

    2. Alert all department supervisors of any change to the customary turnaround time to ensure payroll deadlines are met and staff are paid properly.

    3. Provide to department supervisors any employee work data that is collected and stored in the corporate office which must be reviewed and approved for payroll.

    4. Alert supervisor and CFO of any holidays or any uncharacteristic agency/bank closers that could affect the regularly scheduled payroll.

    5. Alert Supervisor immediately in the event that there is a concern of not being able to meet deadlines for a scheduled payday, or in the event that an agency/bank error endangers prompt payment of employees (failure or delay of direct deposits postings).

    6. Process and pay out all regularly scheduled taxes and other liabilities related to staff payroll. This includes reporting any information necessary for agency’s 401K plan.

    7. Employee work data should be entered in a manner consistent with agency guidelines (overtime, bonus pay, etc.) and consistent with agency accounting principles (to ensure payroll data is accurately accounted for expensed).

    8. Track vacation data for all employees and process vacation requests as received.

    9. Maintain appropriate Payroll records and files, allowing for access to information necessary to complete

      annual reports and audits.

    10. Maintainmonthly,quarterly,andannualreportsasnecessarytomeetstate,federal,oragencytaxation

      and reporting requirements. This includes but is not limited to the processing of W2”s at year end.

      (Coordinate with agency-selected accountant when the reports are not processed in-house).

    11. Providereportsorotherdocumentationofpayrollexpendituresasneededforadministrators,Boardof

      Directors, or other staff charged to oversee departmental payroll budgets.

    12. AssistA/PClerktoreconcileanypayrollrelatedbankstatements.

    13. Alert supervisor and CFO in advance of any tax or other liabilities due for payment quarterly. Assist

      accountant and auditors in year-end information gathering and reviews.

    14. Coordinatewithstaffandregulatoryauthorities(SocialSecurityAdministration,EmployeeSecurity

      Commission, child support authorities, etc.) when requests are made for pertinent payroll data.

    15. CoordinatewithHumanResourcesand/orotherFinancestaffwhennecessarytoshareemployee

      information. However, it is understood that this information is to be shared only as necessary for staff to complete their respective job duties, and that all employee information and payroll data should be protected as confidential information.

    16. Process employee requests according to agency guidelines. Ensure appropriate documentation is signed by employee for any loan disbursed.

    17. Perform otherduties as required by circumstances. 


    Must be 18 years old with High School Diploma or GED and be able to read, write, understand and follow directions. Prefer payroll experience and Quickbook experience.


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